Ventilation Optimum places great importance on everyone's right to privacy. Therefore, we have implemented this privacy policy to ensure the protection of your integrity and your right to safeguard your personal information.

This policy aims to govern the collection and use of information 1) on our website  (http://www.optimumv.pro) and/or 2) that you voluntarily provide to us as part of your participation in any service offered by Ventilation Optimum, subject to any objections you may duly express in this regard.

1. Application of This Policy

We reserve the right to modify our policy at any time and without prior notice. You can always review the applicable policy on this site. The date of the last update to this privacy policy is noted at the bottom of this page.

2. Your Consent

By 1) accessing our website and/or 2) voluntarily providing us with certain personal information while agreeing to be bound by this privacy policy, you consent to the collection, use, and disclosure of your information as defined in this privacy policy concerning personal information.

3. Collection and Processing of Information Collected by Ventilation Optimum

a) Collection

No personal information about you is collected when you access or simply browse the Ventilation Optimum website. However, it should be noted that when accessing the Ventilation Optimum website, certain information is automatically collected by our computer network. This information does not personally identify you but includes details such as your domain name and IP address through which you access the website. Ventilation Optimum may use this information for statistical purposes, including evaluating and analyzing access frequency and related traffic to its website.

Your personal information is only collected when you voluntarily provide it to us, particularly in the context of participating in a service that requires such information, and provided you have not objected to this. In all cases where you voluntarily provide personal information to Ventilation Optimum, we undertake to collect, use, and/or disclose it in accordance with this policy and applicable legislation.

4. Purposes for Which Ventilation Optimum May Use Personal Information Provided to It

a) Surveys, contests, or promotions by Ventilation Optimum

In administering a survey, contest, and/or promotion, Ventilation Optimum may use, subject to any objections expressed by you, personal information voluntarily provided to it through the sending of message(s) or as a result of participating in a survey, contest, or promotion. Information collected for this purpose will primarily serve to communicate with you in the event of your winning. Contests and/or promotions offered by Ventilation Optimum may be subject to specific rules further described at the launch of any such contest or promotion.

b) Unsolicited applications

Ventilation Optimum undertakes not to use personal information collected in the context of an unsolicited application (job application) for any purpose other than recruitment.

c) Other purposes

Ventilation Optimum undertakes not to use personal information collected in accordance with this policy or applicable legislation for other purposes without obtaining your prior consent for such use or in certain exceptional circumstances where Ventilation Optimum believes in good faith that the law permits or requires it.

5. Disclosure to third parties

Ventilation Optimum undertakes not to disclose personal information collected in accordance with this policy or applicable legislation to third parties without obtaining your prior consent for such disclosure, except in certain exceptional circumstances where Ventilation Optimum believes in good faith that the law permits or requires it.

6. Minors

The authorization of a parent or guardian is required for a child or youth under the age of eighteen (18) (a "Minor") to participate in an activity organized by Ventilation Optimum, including any survey, contest, or promotion. Where any such activity specifically targets Minors, explicit authorization from a parent or guardian will be required.

Ventilation Optimum will not collect or use any personal information about Minors without the consent of a parent or guardian.

7. Use of Cookies

When a visitor accesses our website, the site may use a browser feature called "cookies" to collect information such as the type of Internet browser and operating system used by the visitor, the domain name of the website from which the visitor came, the visitor's IP address, the date and duration of the visit, the number of visits, the average time spent on the website, the pages viewed, and the number of cookies accumulated.

A cookie is a text file containing a unique identification number that identifies the visitor's browser (though not necessarily the visitor) to the computers of the website each time someone visits that site.

If you do not wish to be recognized when visiting a website, you can use a private browsing window. You can also erase traces of your visit by clearing your browsing history.

8. Links to Other Sites

This website may contain links allowing users to visit other sites operated by other companies. Ventilation Optimum assumes no responsibility for the privacy practices or the content of such sites.

9. Your Rights

Subject to certain exceptions, you have the following rights regarding the personal information we collect about you.

a. Your right to access

Upon written request, subject to certain exceptions, Ventilation Optimum will inform you of the existence, use, and disclosure of your personal information and provide you with a copy within the time limits prescribed by law. You have the right to access information held about you and to correct it. Please send any access request using the contact details in the following section.

We aim to respond to all legitimate requests within one (1) month. Occasionally, it may take us longer than a month if your request is particularly complex or if you have made several requests. In such cases, we will notify you and keep you informed. We may need to charge a reasonable fee if you require additional copies.

b. Your right to rectification

If personal information we hold about you is inaccurate or incomplete, you have the right to have it corrected. If you are entitled to rectification and if we have shared your personal information with others, we will inform them of the rectification where possible and where this does not require disproportionate effort. Upon request, where possible and lawful, we will inform you of the recipients of your personal information so that you can contact them directly.

c. Your right to be forgotten

You have the right to control the dissemination of your personal information. Therefore, you may ask us to de-index (i.e., remove from search results) any hyperlink associated with your name that provides access to your personal information if the underlying dissemination of such information violates the law or a court order, or if it causes serious harm to your reputation or privacy. This also includes your right to re-index (i.e., show in search results) any hyperlink associated with your name when it can prevent the perpetuation of serious harm to your reputation or privacy. You can contact us for assistance in modifying, updating, or deleting personal information already provided to Ventilation Optimum. Please note that we will process your request within a reasonable timeframe.

d. Your rights regarding automated decision-making and profiling

You have the right to know if we use your personal information to make a decision based solely on automated processing of that information. Upon request, you also have the right to know the categories of personal information used to make the decision, the reasons, and the main factors leading to that decision. You have the right to correct the information used to make the decision if you notice any errors. Finally, you can submit comments supporting a request for review of any automated decision made using your personal information.

e. Your right to request information about data processing

You can contact us to obtain details about our data processing activities, including personal information collected about you and how it is processed by Ventilation Optimum. You may ask us to specify the categories of persons who have access to your personal information at Ventilation Optimum and the applicable retention period for this information.

f. Your right to withdraw consent

If we rely on your consent (or explicit consent) as the legal basis for processing your personal information, you have the right to withdraw that consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide you with certain products or services. We will inform you if this is the case when you withdraw your consent.

g. Your right to lodge a complaint with a privacy regulatory authority

You have the right to lodge a complaint at any time with the relevant regulatory authority. In Canada, you can contact the Office of the Privacy Commissioner of Canada or the privacy commissioner of your province of residence. However, we would like to address your concerns before you contact the relevant privacy regulatory authority. Therefore, please contact us first.

10. How to Contact Us

For any questions or concerns regarding our privacy policy, please write to us at: [email protected]

Please note that the person responsible for data protection at Ventilation Optimum is Mr. Louis Junior Lepage, Vice-President, reachable at 819-474-6661.

Last updated on September 28, 2023